Dear colleague, we highly appreciate Your participation in Datathon 2018 as an industry expert and we are sure that Your contribution will make for another great Datathon. Please, see the mentor instructions for the Dathaton 2018.
1. Log in to the Data Chat
Before starting to use the Data Chat read the instructions to install it and register at the following link:
1.1. Enter into your channels of interest
As soon as You log in the Data Chat, You should join the channels “General”, “Announcements” and at least one of the channels of the cases for the current Datathon (please, use the search field to locate them). These channels are going to be the main place of Your contributions during the Datathon. We have closed group called “mentors-internal” which you can request to be added. If You wish You may also join some team channels or create Your own (by clicking “+” by the search box). Note: if You click on the search box You would see the full list of open channels.
1.2. Participate in online conference call
For clearing up on various questions you may have and to discuss some organizational details, we are organizing two conference calls (You may choose to participate in one of them).
1.3. Participate in the online discussions
First and most important You should provide us with a timetable of when You are going to be available online during the two days of the Datathon and the days before. We expect that You would be available to assist the participants at least a total of 6 hours spread in two time slots of three hours during the Datathon. Take some time to familiarize with the case and with the typical questions that arise solving it. Also You should log in about once a day online in the Datathon chat channel, so that You would interact and introduce Yourself with the participants and answer their questions.
2. During the event
2.1. General directions
Be an expert. The main reason we are inviting You as an industry expert is that You have particular knowledge about the case which Your company provides the Datathon. We expect to put Your best foot forward and push the data scientists at the Datathon to their success.
Be inspiring motivator in the darkest hour. Although the level of expertise of our participants has always been very high, we have noticed that from time to time some teams run into seemingly thick walls working under pressure and within short deadlines due to lack of understanding the domain specifics. You as a mentor should be the one to pull them out of their despair and lift their spirits.
Support all teams, who ask for Your advice. As there would be multiple teams working on your case and a lot of participants, Your support would be sought by many teams. We would ask You to turn Your attention to every request for advice.
2.2. Online participation
Following Your timetable (but preferably throughout the whole event) You should participate in the online chat (in the respective channels). You may join as many team channels as You want, You may communicate with the teams through whatever other means of communication You want.
Teams may write You in as a mentor of their solution (in the field “supervised by”) so You may see inside their article while it is still work in progress (and not accessible to the public).
As an industry expert You should provide feedback to all teams working on your case after the event. Have in mind that many of the teams would continue working on their cases and Your support would help them tremendously.
3. At the end of the event
3.1. General principles
The event finishes with the mentors jurying all the team solutions by voting. This time we are most probably going for a two stage evaluation since we expect many participants (e.g. many teams). You should jury based mainly on the content of the articles of the team.
The teams will be assigned in groups of 4-5 (working on the same case, and maybe one group with various cases). Every group gets to be judged by one mentor, one industry expert (from the company which provides the case) and one DSS expert. For those 4-5 teams which You end up being judge to, You should necessary provide feedback below their article (but we highly encourage You to provide feedback to as many as possible team articles). After that there will be a survey form provided by DSS in which You should rank all teams within the group in order of how good was their solution. The team which gets ranked at the top of their group qualifies for the final. Teams may provide an uploaded video of up to 3 minutes to explain some details.
The finalist teams would have a live 3 minute presentation (over Google hangout). For this round the Jury would consist of only Mentors and DSS experts all of whom get to rank the finalists (again in a provided survey form). The team with the best collective rank wins.