Global Datathon Instructions (0.1)

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Global Datathon Participants Instructions

Dear participants, we highly appreciate your participation in the Global Datathon as challengers and we are sure that your contribution will make for another great Datathon. Please, see the participant instructions for the Global Dathaton below. During the event your task would be to develop a data based solution to one chosen by you case study.

21-26.09.2018

Register into the Datathon Platform

Register in Datathon website.
The link is send via email.

The registration will go through e-mail confirmation.

Complete your profile for matchmaking up to 22 September

Fill-in your profile details
Complete your profile if you are alone and need a team.

Log into DSS platform

A confirmation email about the registration is received. Keep in mind that there might be a delay for receiving it or could be in the spam folder.
You can directly access the Log In from the page of the Global Datathon.
In case of issues please write an email to [email protected]

You should enter the platform via this page:

Read the presented cases

Read the presented cases and start studying the problem domain.

Login into Data Chat

Once again use the link from the top panel to access the Data.Chat

or enter in your browser https://ask.datasciencesociety.net

Now comes the fun part! Join the Data.Chat and find your teammates there.

The Data.Chat is the main place for online communication among the participants, experts and mentors. If you’re familiar with Slack, this one works very similarly. It is in essence Rocket Chat (help: https://rocket.chat/docs/user-guides/; App Store: / Google Play) and it also has many cool and free features like Videochat, full customization, etc.
If you want to install the Rocket Chat application on your mobile, you must be logged into the DSS platform first.
All the communications are conducted in English.
If you have any technical problems write in the #issues channel

Speak with mentors and experts about the platform and the cases

There are several groups which we can recommend to join, use the search menu to find them:

#general – for general info
#announcements – read-only group for announcements from DSS
#issues – if there are problems also you can check Help -> FAQ menu on DSS site
#case_telenor_sept_2018; #case_kaufland_sept_2018; #case_telelink_sept_2018; #case_nsi_sept_2018 – these are the channels where the cases are going to be discussed with experts and among contestants
#nlp_text_mining, #ml, #sna, #cv, #ai, #bio_inf – other interesting areas of our platform
and the most important, you are free to set up your team group and start working in a private channel

These channels are going to be the main place of where you will ask questions to the mentors during the Datathon.

If you are the leader of your group – creating the channel for your team is easy, just click on the sign (marked with red) next to the search.

To invite people in your channel write /invite @name and you will get auto suggestions.

Video and audio chat is conducted via direct messages in the group itself.

If you are a mentor or a society mentor let @stephen know so he can add you into operational group #mentors-internal

27.09.2018

Team forming if you are without a team

Take part in the Matchmaking process on Thursday night where you can see what DSS recommends to you.

- Matchmaking requested applicant from their profile can see our suggestions for a teammates in #announcement channel.
- If someone is left out during the teaming up in the #announcement channel he/she should move to #general to pair up with other lonely participants and be proactive.

Team forming

Join the recommended channels and talk with the other participants, get to know them and try to form a team with them if you already don’t have one.

The preferable size of the team between 3 to 5 people

28.09.2018

Check out the schedule for the opening

https://www.datasciencesociety.net/datathon/#schedule

The updated schedule is on the Global Datathon page.
Keep in mind that the times are in UTC (+/- 00:00). If you are participating physically, you should check the local hosts’ articles for the local schedules
It is important to follow up the opening schedule so you can find out what is coming up immediately.
There will be live streaming with updates in the general Data Chat.

Register the team

Create your own team channel in Data.Chat

- - Find each other in direct messages and appoint one of you to create the team private channel, with the most strange or funny name of your team if possible use animals
  - Select icon with the red mark, next to the search box.

Post your team details in an article

- - You need to create a new article and add all team mates plus team name, case, and mentors. (the initiator of the article doesn’t need to include his name himself in the tags)
  - To create article follow this steps: from the top menu click Profile ->then My Articles (below your avatar) -> then click New Article
  - There is a template one which can be used called “Example of Team Article”.
  - The role of the mentor is to read and comment the article (your result) without editing it, while it is in private mode (Draft status).
  - On the top of the article include your name, registered nickname and email.

29.09.2018 – Exploration day

You have the time:

- - Contact mentors in Data.Chat for clarification and mentorship, if needed setup audio or video call.
  - Transfer all the data into the team environment and start working.
  - There is an #issue channel for DSS platform problems which can arise
  - Have fun at the Datathon, make videos and share moments in the social media using #Datathon and #GlobalDatathon2018 hashtags
  - Fun sessions – expect surprises

18:00 – Upload your draft article.

We need your draft article in advance so we can have a general idea of your direction of work.

30.09.2018 – Appraisal day:

11:00 – Upload your results and publish the article.

- - Finally it cаme the time to be proud of yourselves what you did and how much you learn. We advise you to use the CRISP-DM methodology for your masterpiece
  - You need to add export from your code in Jupyter Notebook or something similar and your results. (docx, LaTeX code)
  - The main idea is that the mentor and all the jury will review the results and provide guidance, comments for evolving the solution and improving your knowledge and expertise.
  - During the second judging pause, you may prepare a presentation or a video of up to 3 minutes to explain some details.

11:00 – 14:30 – Semi Finals and Finalist announcement – Jury

- - This is also the time for voting for everyone else’s solution (by clicking on the upvote arrow at the solution). At the end of the competition these votes would count for the Audience award.
  - Every group gets to be judged by one mentor, one society mentor and one DSS expert.
  - The team which gets ranked at the top of their group qualifies for the final.
  - Participants are also encouraged to leave comments and questions to other articles, when they are available. You can easily compare different or similar approaches.
  - The jury vote will be based mainly on the content of the articles of the team, helped by the various scores.
  - The mentors will provide you with feedback below your article, their names will be with distinguishing color.

The final 8 teams are going to be announced and preparing for the final round where they need to login and present their solution.

12:15 – 15:00- Finals and closing

- - The finalist teams would have a live 3 minute presentation (over Google hangout) followed by 2 minutes Q&A session by the Jury. (12:30 – 13:30)
  - The Jury decides
  - The team with the best collective rank wins.
  - Awarding the winners (14:30)

There will be streaming for the award ceremony so keep an eye on the website, schedule and the #announcement chat for pinned messages.

Data Science Society

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