Specific rules for hosts
Each local group has general guidelines from Data Science Society to manage the Datathon to fit their local situation and needs. There are few rules in place for the organizers and the participants; if you want your local Datathon to be part of the Global event, you will need to follow these. Besides these rules, we hope that the local Datathoners will follow our recommendations so that we share a common experience and everyone can learn and gain knowledge together in a friendly and fun environment.
Rules for organizers
* You can download the picture and check your progress. In the meantime – Hakuna Matata 😉
To add your local Data Science community to the official global Datathon map, you will need to agree to the following set of rules regarding:
- Be open
The Datathon must be open to everyone with the desire to learn in the field of Data Science – be it math geeks, data gurus and enthusiasts, students and beginners or anyone interested in Machine Learning, Artificial Intelligence, Statistics or an area of the Data Science domain. It must also be open to the press. Note that “being open” also means that local Datathons can not focus on the work only on some of the cases, sponsored somehow by the local companies providing cases.
- Registration and communications with your participants.
The registrations for your local datathon will be made within the Data Science Society website platform. When the registration closes you will receive a list with the registrations for your location. Each host location will have an approximate limit of participants so we can balance the numbers of the participants with mentors and experts. Along with that the hosts will have separate channels in Data.Chat dedicated to the communication at the venue and all participants registered at this location, the chat can be used for local announcements as well.
- Ticket Sales
The Datathon is an event that is intended to be open to more people and all the ticket sales go via the Data Science Society website.
- How to create a good experience for the participants
Keep in mind that for us is important every local hub create a good experience for their participants, so it is supposed and recommended to have a basic supply of food like croissants/pizzas, water, and coffee during the weekend, which you can plan and estimate by the sold tickets for your location.
- Be part of the organiser’s community
At least one organizer (more is better) from each location must take part in all correspondence with the global organizers, participate actively in the Data.Chat, #datathon-hosts channel and make sure that all due dates and deadlines are met.
- Keep deadlines
There are only a few deadlines. But these are vital for the whole concept: several fun sessions will be announced in the schedule at least one week before the event in which all local communities are expected to join the fun. Two more important things – the data sets to the data cases will be available not before Friday 19:00 (UTC +/-00:00) and the data case solution development will close on Sunday 11:00 (UTC +/-00:00).
- Provide internet connectivity for the participants
Your Datathoners will need internet connectivity with reasonable speed, and you will need internet to keep in contact with the rest of the local Data Hubs. Make sure you have WiFi, or enough landline plug-ins for all participants. Sponsors might be able to help.
- Be part of the global Datathon community
Keep in touch – for example on Data.Chat, LinkedIn, Facebook and Twitter [using the Datathon specific hashtag and #Datathon ;)], and remember we are all part of a global event. Post your awesome pictures and great videos within our social media channels.
- Announce your local Hub on the Datathon website
All locations with its organizers participating in the Datathon will need a registration on the Data Science Society website in order to stay in touch. Also, if you are a Datathon Hub, you need to send us your community/organization logo and your website link (if any). It is not obligatory but recommended to create an article on our website promoting your organization and telling our members why you join and support the Datathon.
Not in the last place, it will be nice to create an article that shows your story, organization and why you support the Datathon idea.
- (Highly recommended) Be involved in the Datathon story
Upload your local experience and the fun that your Datathoners have on Twitter, Facebook and why not somewhere else? And don’t forget to use the #Datathon + the specific hashtag. If you have the hardware, you can also stream the event for a bigger reach of your local organization [let us know and we will discuss how it happens technically].
- Provide site contact during the event (Data.Chat & Phone)
You are not alone, we want to have fun during organizing the global Datathon in your Data Hub! Therefore you have a community to share your ideas with and ask questions at any time. The global team will be there for the whole 48 hours to answer your questions (or those of your participants). On the other side, we need you to be reachable in case of changes to deadlines, technical problems etc.
- Local Data Science mentors
The participant would choose your local Data Hub if they get a great feeling from the awesome collaborative atmosphere. It is up to you to assure that there is at least one Data Science mentor coming from your side for 15-20 people who will be on the spot during the Datathon. If you can’t assure that there will be such a person from your side, we will search among our network as well. There will be a team of mentors available online but it is extremely important for us to have apart from the coordinator such mentor/s who will help the teams throughout the challenge.